Privacy Policy for Lanark Rugby CLub

1. Introduction

Lanark Rugby Club (“we”, “our”, “us”) is committed to protecting and respecting your privacy. This policy outlines how we collect, use, and protect personal data of our members, including both adults and children.

2. Data We Collect

We may collect and process the following data about you:

• Personal identification information (Name, address, email address, phone number, date of birth)
• Emergency contact details
• Medical information relevant to participation in rugby activities
• Photographs and videos taken during club activities
• Attendance records
• Payment and financial information

3. How We Use Your Data

We use your data to:

• Manage club membership and participation
• Communicate with members about club activities and events
• Ensure the safety and welfare of all members
• Process payments and manage financial records
• Comply with legal obligations

4. Data Protection for Children

We take special care to protect the privacy of children. For members under the age of 18, we ensure:

• Parental or guardian consent is obtained for data collection and use
• Data is only used for purposes directly related to the child’s participation in club activities
• Access to children’s data is restricted to authorized personnel only

5. Sharing Your Data

We do not share your personal data with third parties except:

• When required by law
• With service providers who assist us in operating the club (e.g., payment processors)
• With governing bodies for regulatory purposes

6. Data Security

We implement appropriate technical and organizational measures to protect your data against unauthorized access, alteration, disclosure, or destruction.

7. Your Rights

You have the right to:

• Access the personal data we hold about you
• Request correction of any inaccurate data
• Request deletion of your data, subject to legal requirements
• Object to the processing of your data in certain circumstances

8. Contact Us

If you have any questions about this privacy policy or your data, please contact us through our secretary@lanarkrugbyclub.co.uk email address.

9. Changes to This Policy

We may update this policy from time to time. Any changes will be posted on our website and, where appropriate, notified to you by email.